Important Information

Our Call for Sessions for the IGU2024 taking place in Dublin City University in Ireland (August 24th-30th) is officially open and we warmly welcome sessions that engage with our Congress theme Celebrating a World of Difference as well as from all areas of our discipline. Indicative themes are available here: https://igc2024dublin.org/programme/indicative-conference-themes/

Any sessions or annual lectures that you wish to see scheduled must be submitted during the Call as the Organising Committee will use the submissions to create our outline conference programme before we open the Call for Papers/Abstracts.

Details:

  • Session proposals are submitted via an online submission system. Register with the submission website and establish your username and password.
  • If you are submitting more than one proposal you must use the same login for each proposal.
  • The maximum length of a proposal is 250 words.
  • Proposals must be submitted in English.
  • Please note to appear in the final Congress Programme Session Organisers, Chairs and Presenters must be fully registered for the Congress.
  • Deadline for proposal submissions – 9th September 2023.
  • Session Organisers will be contacted in October 2023 or as soon as the session proposals are reviewed.

Sessions may take many formats:

  • Paper Session

    A traditional paper session involves a series of individual presentations with questions provided either after each presentation or at the end of the session (Chair’s discretion)

    • 4 or 5 presenters per session, with an optional discussant if only 4 presentations
    • 90-minute session, approx. 15 minutes per presentation (depending on number of contributors to the session) to facilitate questions and answers/discussion.
  • Panel Session

    Our panel sessions will consist of a Chair and a small number of presenters exploring a theme/topic and time should also be allocated for a questions and answers sessions from audience members.

    • 90 minute session
    • Suggested of 4-6 panellists
    • The chair may decide whether formal abstract are (/not) required.
    • Often PowerPoint presentations are not required for these sessions
  • Poster Session

    Posters are exhibited in DCU our Congress Venue and will be available for informal browsing. In addition there will be poster sessions scheduled within the Congress for individual discussion with the authors throughout the conference. Posters will also be hosted digitally on an app / online programme. Specific poster requirements will be communicated in Spring 2024.

  • Annual Lectures

    Annual Lectures are often organised by thematic study groups, organisation and / or journals. These will be special guest lectures by a well-known scholar in a particular field, and are usually sponsored by the proposer. These are usually high profile events with significant prestige attached.

  • Lightning Paper Session

    The lightning paper session involves a larger number of presenters summarising their research or work in progress in a succinct manner. In limiting the presenters to 3-5 mins and or limiting the presentation slides requested the emphasis can be place on the subsequent discussion of the research.

    • 90-minute session
    • Suggestion of 10-12 presentations per session
    • Suggestion of 3-5 minute presentation or limitation of presentation slides for each presenter
    • 30/40 minute dedicated discussion following presentations

For more information on some of the IGU Commissions and themes please see: https://igu-online.org/organization/commissions/

The Submission Process

Submitting a session proposal is a 3-step process. We strongly recommend that you complete your submission at one time.

Step 1: Register on the system

  • We are using a dedicated website for proposal submission and you must first register on the system. The website is accessible by username and password. Please note that you will need to create your own username and password to access the system.
  • You only need to register once – each subsequent time that you visit this page, you will log in with your e-mail and chosen password.

Step 2: Submit your proposal

  • Once you have registered and created your profile, you must log in to the dedicated submission webpage, when you have prepared your proposal – enter your email address and the password you chose when you registered.
  • Submitting a proposal requires that you complete a questionnaire for each proposal. All questions are mandatory (marked with an asterisk) and you will not be able to complete your submission until these questions have been answered. You will be required to provide the name and affiliations of the Session Proposer together with the name of the Session Chairperson (if different from the Session Proposer). You must also indicate the Congress Commission to which you are submitting.
  • It is strongly recommended that you complete your submission once started. However, if you decide to start your submission for completion at a later point, you must ensure to “Submit” your incomplete proposal. It will then be available for you to finish at a later stage. Failure to “Submit” your incomplete proposal will result in it being lost and you will have to start again.
  • If you exceed the word count for either the title or proposal, your submission will be marked as incomplete in our system. Incomplete submissions will not go for review.

Step 3: Confirmation e-mail

  • You will receive an e-mail confirming that your submission has been received. The subject of the mail will indicate if your submission is complete or incomplete. An incomplete submission may have an answer that is unfinished or you may have exceeded the word limit for the proposal. Incomplete submissions will not go for review. You must log back into the submission system, click on the title of the proposal and complete it. Once complete you will receive the confirmation e-mail.
  • If you wish to make another submission, please click on New Submission and a new blank submission form will open.

Amending a Submission

You may wish to change your submission. You can do this at any time up to the deadline of Saturday 9th September 2023.

  • Log in to the proposal submission system.
  • You will see the proposal(s) that you have submitted. Click on the proposal title to open the file.
  • Amending a proposal is just the same as the original submission process except that the online form will be automatically filled in with the answers that you gave previously. You don’t have to change an answer if you don’t want to.
  • Once you click “Submit”, your changes will be saved and you will be sent an email confirming that your proposal has been amended. Your changes will not be recorded if you fail to click “Submit”.You will also receive an e-mail confirming that an amendment has been made to your proposal.

Queries

If you have any queries about the submission process or you want to withdraw a proposal, please contact the congress administrator at abstracts@igc2024dublin.org