Guidelines for oral and poster presentations

Oral presentations

Please follow the guidelines below when preparing your oral presentation.

  • You should use the same title submitted with your abstract.
  • Provide appropriate context to ensure an international audience can follow your paper content.
  • You should provide content that clearly addresses the theme of the session in which you are participating.
  • You must allow time for questions within your assigned time slot so please take note of papers duration below.
  • You should provide 1-2 key take home messages on the final slide.
  • The language of the congress is English.

Duration of oral presentation

Each 90 minute session will include up to 5 paper presentations. Each presentation should be no longer than 14-15 minutes to ensure that there is sufficient time for Q&A. Please be mindful of time when preparing your paper as session Chairs will stick rigorously to time.

Preparation of oral presentation

  • We strongly recommend that slides are prepared in PowerPoint. Other software packages are acceptable as long as the presentation is in PDF and complies with the widescreen (16:9) format.
  • There is no requirement to submit your presentation ahead of time. All presentations must be brought to the symposium venue on a USB-key.
  • Presenters may not use their own laptops for presenting – however you may bring a tablet / iPad onstage with you and read from it if needed.

Scientific posters

Please follow the guidelines below when preparing your poster presentation.

  • Include an abstract on your poster to ensure viewers can follow it.
  • Provide appropriate context to ensure an international audience can follow your paper content.
  • Demonstrate how your poster clearly addresses the congress or session themes.

Display of your poster

  • Posters are exhibited in DCU our Congress Venue and will be available for informal browsing. In addition, there will be poster sessions scheduled within the congress for individual discussion with the authors throughout the congress.
    • Sunday: Poster presenters should be present at their posters from 12:30 - 13:00.
    • Monday: Poster presenters should be present at their posters from 12:30 - 13:00.
    • Tuesday: Poster presenters should be present at their posters from 12:30 - 13:00.
    • Wednesday: Poster presenters should be present at their posters from 14:00 - 14:30.
    • Thursday: Poster presenters should be present at their posters from 12:30 - 13:00.

Preparing for Your Poster Presentation

  • Your poster MUST be in portrait format.
  • Your poster must be printed and MUST BE NO LARGER than A0 (height = 1189mm, width = 841mm).
  • In order to ensure that there is space between each presentation, poster walls will not always be aligned in a straight line, but may stand together in small groups to maximise visibility. Therefore, it is essential that your poster does not exceed the maximum width of 841mm.
  • Each poster presenter will be provided with Velcro stickers to attach their poster to their assigned board. Posters printed on canvas or heavy material are not recommended because they often prove to be too heavy. Pins may not be used on the poster boards provided as they cause damage: only Velcro strips are permitted.
  • Suggested Format:
    • Posters should be easily read at a distance of 1.5 metres.
    • A poster printed on one large sheet of paper is encouraged.
    • Include the title of the paper, the authors’ names and their affiliations at the top of the poster.
    • Avoid excessive amounts of text, instead, provide the information in short bullet points.
    • Poster number labels will be provided on site and will be placed above your poster on the board; you do not need to leave room on your poster for this label.
    • Introduction and Summary/Conclusions sections are advised.
    • Double spaced text is recommended.

Local Poster Printing Options

  • Campus Print / NeoGen
    1st Floor The U Building, Glasnevin, Dublin 9, DO9 NRTO
    Open 9am to 5pm, Monday to Friday
    Tel: 700 8954
    Email: [email protected]
    A0 posters are €28 each and take about 40 mins each to print